___________________________________________________
New VAW HOA Board of Directors for 2013
President: Dick Warren  ....Vice Pres: Joan Hermsen
Sec'ty: Shirley Feinman .....Treasurer: Jiggs Maynard
Special Projects: Lee Hain
Thanks go to everyone who serves the Village.
___________________________________________________

Jan 15  2013 Board of Directors Special Meeting  Date/Time: January 15, 2013 7:00PM Chair: Marian Grider Board Members Present: Dick Warren, Ralph Maynard, Joan Hermsen, Lee Hain Manager Present: Jim McCann Homeowners Present: Donna Norton, Barb & Jim Erie, Donna Hain, Pat Sirois, Joe & Susan Dotty, Conway Elton, Virgil Christianson, Mark Gaiffe, Carol Hoppe, Jan & Bill Patton, Bill Lanphere, Linda & Ron Esslinger, Mary & Roger Weeks, Debbie Thompson, Dani Asplund, Rich Russo, Jim A’Bear, Kathy Slezak, Audrey Mitzel, Tony & Val Pasula, Shirley & Jim Mootz Purpose of Meeting: Financial Report Financial report reviewed by Ralph Maynard regarding VAW Reserve Fund Projections 2013-2021. The report shows that by 2016 all roofing and painting is to be completed in all Phases. Work to the Clubhouse and pools will also be completed. Almost everything needed to be replaced or repaired should be completed by the end of 2016 unless an unplanned repair is needed. There should be a balance of between $475,000 and $500,000 in the reserve fund at that time. The report will be handed to all attending the Annual Meeting. Old Business: The Board members met with an HOA Attorney last week and were advised not to change the HOA CC&R’s. Will have speakers, including an attorney and owners, regarding this issue at the Annual Board meeting. A survey will be mailed to all owners asking opinion/interest in regards to changing the CC&R’s. It is entirely up to Mr. Gill to obtain list of people in favor. A Committee is to change CC&R’s if survey indicates by owners enough interest as to move forward. Board cannot specify what is to be changed in the CC&R’s in the letter to be sent out, per Marian Grider and Lee Hain as legality in the State of Arizona. Motion to rescind recently named CC&R Committee made by: Dick Warren Seconded by: Ralph Maynard Motion carried Richard Gill was on speaker phone and in regards to question number three (3) Kathy Slezak reread so Marian Grider could hear and understand the question regarding "Why nothing was done in review of CC&R’s when she was on the committee in 2005 representing Phase 4". Marian responded "that there has long been dissension on this issue and to do it the proper way the Board is not to be involved". Next Monthly Board Meeting: February 12, 2013 at 8:30 AM Meeting Adjourned: 7:40 PM Respectfully Submitted By: Joan Hermsen, Treasurer

________________________________________________

Jan 8 2013   Board of Directors Monthly Meeting

Date/Time: January 8, 2013 8:30AM Marian Grider, President Presiding

Board Members Present: Dick Warren, Ralph Maynard, Joan Hermsen, Lee Hain

Manager Present: Jim McCann

Home Owners Present: See Attached, plus unsigned renters. Meeting held in Clubhouse hall area as 40 people were present. Marian Grider read a proposal written by Richard Gill #2020 regarding recalculating VAW HOA dues to be proportionate to square footage based on 2013 figures. Mr. Gill was on speaker phone. Much discussion followed including statements/input by several people including Dick Warren, Kathy Slezak and Jane Corn, Carol Hoppe, Virgil Christianson & Byron Johnson. Kathy Slezak had a signed request for changes to the CC&R’s with 24 signatures. When she asked for a show of hands of people in attendance 23 raised their hands in favor of changing the CC&R’s. Motion made by Dick Warren to formulate a committee of two (2) people from each phase to review/revise and adjust CC&R’s to allow changes to the HOA dues and named Virgil Christianson as chairperson. Seconded by: Joan Hermsen After extended discussion the board voted 3-2 to look into the possibility of changing the CC&R’s. Motion carried. Meeting was then moved to the Clubhouse library to continue . Building Committee: Virgil Christianson will serve as the new Chairman of the Building Committee. Terry Lutz, Jim Erie, Skeeter Green and possibly Dave Thomas and/or John Eidie to be committee members. Possible more hail damage is to be inspected. Unit #63 has requested to extend patio. Permission denied by the by the Board. After much discussion the patio walls put up by homeowners are the responsibility of the owner as following the CC&R’s. Jim Erie received a painting bid dated June 29, 2012 and suggested walk thru with painter to assess all buildings. Joe Dotty reported on four (4) bids received by Roofing Contractors regarding reroofing 23 buildings in Phase 4. He suggested using Image Roofing Inc. since he has worked successfully with them in the past. Landscape Committee: Consist of Byron Johnson as chairperson, Jim Mootz, Pat Finnegan, and Bill Lanphere, with Joan Hermsen as Board Liaison. Pool Committee: Need for committee Previous Month Meeting Minutes: Motion to approve December 11, 2012 Minutes with a noted five(5) word addition made by: Lee Hain Seconded by: Ralph Maynard Motion carried. Motion to approve December 20, 2012 Minutes by: Dick Warren Seconded by: Ralph Maynard Motion carried. Financial Report: Board reviewed financial statement and budget including new painting estimates and fewer windows to be replaced. Ralph Maynard read report on "Fund Account Activity and Balances". Motion to approve Financial Report made by: Joan Hermsen Seconded by: Lee Hain Motion carried. Old Business: Pools locks have been reinstalled. Pool coverings regarding big pool will be left off for the next few months and the temperature will remain set at 88 degrees. Marian reviewed and will update other Committee chairpersons and members. The 6-8 month old Eliptical machine was not covered by warranty as it is in a public venue. Ralph Maynard reported that AAA Fitness Repairs repaired the Eliptical machine and checked over all the other exercise equipment, with a few minor adjustments, in the exercise room at a cost of $75.00. A suggestion was made to have AAA Fitness Repair check all exercise room equipment every six (6) months at the cost of $75.00 each visit. Managers Report: Suggestion that it is at the "pleasure of the Board" as referring to items that homeowners/renters put on their patio. And that all items should be brought before the board to view for approval. The Cox December billing was higher due to a price increase that was later adjusted. The new contract with Cox is $5,967.25 including tax which is $35.10 per unit per month. New Business: Regarding the idea of increasing Village Communication, Joan Hermsen reported that she had the names of fourteen (14) residences of the possible needed seventeen (17) to act as information/welcome greeters for different sections of the complex. She will make a list of item that these people are to keep owners/renters informed of regarding rules, regulations, meetings, activities etc. A short meeting with all seventeen (17) if possible will be held when fully organized. Next Meeting: To be held Tuesday January 15 at 7:00PM regarding a Review of the Reserve Fund. An attorney may be contacted regarding action plan for CC&R revisions. Meeting Adjourned 11:35 A.M. Respectfully Submitted By: 　 　 　 Joan Hermsen, Secretary

________________________________________________

Dec 20 2012  Village Board of Directors Special Meeting

Date/Time:  December 20, 2012 7:00am MT    *Via Phone Conference
Chairperson:  Marian Grider
Board Members Present:  Dick Warren, Ralph Maynard, *Joan Hermsen, Lee Hain 
Manager Present:  Jim McCann
Homeowners Present:  Richard and Debby Gill

Purpose of Meeting:  Finance

Report by Richard Gill:  Recommended putting funds in place over three (3) year period.  Minimal amount of work as every owner owns 1/170 of common area.  Looking for fair HOA fees.

Lengthy discussion followed.  Ralph Maynard feels we are on right track to cover cost for the next four (4) years.  Per Jim McCann dues should be increased yearly.  Board agrees VAW should have been raising dues more over the past years.

Motion to approve 2013 Budget at $279,956 made by:  Lee Hain   Seconded by:  Dick Warren   Motion carried.
Annual meeting will be held February 19, 2013.

Discussion regarding raising HOA dues.  Motion to increase all dues by $14.00 / 7% effective January 1, 2013, with all to go to Reserve Fund made by:  Lee Hain   Seconded by:  Dick Warren   Motion carried.  (One (1) no vote)

New Elliptical machine in workout room is having problems.  Dick Warren will look into replacing it with a new one since it is only a few months old, with little use during the summer months.
Motion to adjourn meeting at 9:00 by: Lee Hain   Seconded by: Dick Warren

Respectfully Submitted By:

Joan Hermsen, Secretary

____________________________________________

Dec 11, 2012 Village  Board of Directors Monthly Meeting

Date/Time:  12-11-12    8:30 a.m.
Chair:  Marian Grider
Board members Present: Dick Warren, Joan Hermsen, Lee Hain   Absent-Ralph Maynard
Manager Present:  Jim McCann

Home Owners Present:  Debby & Richard Gill, Roger & Debbie Thompson, Mark Gaiffe, Dani Asplund,                                              Kathy Slezak, Jim Erie and Byron Johnson

 

Homeowner Presentation:  Richard Gill #2020 read a prepared statement regarding owners in Phase 4 paying equal HOA fees while the units in Phase 4 are more expensive for capital items such as roof replacement etc.  Mr. Gill’s presentation included an in-depth cost evaluation of the entire Village at Apache Wells complex.  After much further discussion a meeting was scheduled for December 13 with Mr. Gill, Dick Warren and Marian Grider to look into raising the HOA fees to a fair and equitable rate and /or assessing homeowners in Phase 4 when their roofs are replaced.  Mr. Gill will measure the two (2) sizes of the garages before the meeting to get a more accurate square footage. 

 A Board meeting will be scheduled to finalize the cost effectiveness/accuracy of the figures to create fairness, as per Lee Hain, or if a special assessment is to be more effective as per Marian Grider.

 Ed Heimiller, chairman of the Building Committee, was not in attendance at the meeting and has presented his resignation from the Building Committee effective December 31, 2012.

 Landscape Presentation:  Debby Gill #2020 read a presentation regarding seven (7) Mexican Bird of Paradise bushes that were cut down when they were in full bloom on November 28th.  Upon inquiring she found that they are to be trimmed in late winter or early spring.  She requested a Certified Arborist review the plants in the complex and make recommendations. Byron Johnson head of the Grounds Committee agreed with the request.

Marian Grider requested that trees should be trimmed to above eye level and bushes should be trimmed so as not to hang over the sidewalks, as she had witnessed on a recent walk around the complex.

Joan Hermsen requested that a tree near the small pool be taken down because of the poor condition it is in since being trimmed recently by a landscaping company. Request was made for a possible replacement of the tree by the landscape company once the poorly trimmed tree is removed.

 Approval of Minutes of November 13 and 27, 2012 Meetings:  Motion to Approve by Lee Hain   Seconded By: Dick Warren.  Motion carried.

 Financial Report:  Motion to Approve by Lee Hain   Seconded by:  Joan Hermsen   Motion carried.

 Old Business:  Pool Locks will be put back on the pool gates by Dick Warren and committee by Monday December 17.  Move to reinstall locks on gates made by:  Dick Warren   Seconded by: Lee Hain   Motion carried.

A discussion was held on various methods of Pool Coverings.  Motion to leave big pool uncovered and reevaluate the cost of heating the pool was made by:  Dick Warren   Seconded by Joan Hermsen   Motion carried.

A committee will review the details of the CC@R rules per Marian Grider.

People have removed most unpleasant ornaments. Grounds/building committee will approach violators.

 Managers Report:  The computer club has disbanded and will no longer pay for 6 months of computer service.  Jim McCann received three (3) contract options from COX:  

       1 year - $117 phone and internet service 

       3 year - $95.00 and will supply modem

       5 year - $90.00 and will supply modem

Motion to approve three (3) year contract with COX for clubhouse phone and internet service made by: Lee Hain   Seconded by: Dick Warren   Motion carried.

 New Business: Jim McCann announced he will be leaving his position as Manager at The Village of Apache Wells and will submit his 30 day notice on April 1, 2012.  The board is open to applicants for the position and will be reviewing the Job Description.

The building committee will meet on December 18 per Jim Erie.

Discussion was held regarding improving Village Communication.  Joan Hermsen will write plan to establish “Building Coordinators.”

Candidate applications for two (2) openings of Board of Director positions must be received by January 14, 2013.

The VAW Annual Meeting will be held the third Tuesday of February.

A special meeting will be held in December to set assessments and financial.

Set Date for next board meeting:  January 8, 2013
Meeting Adjourned:  10:30 am

 Respectfully submitted by:

Joan Hermsen, Secretary
_______________________________________________

 

December 21, 2012

To: All Village At Apache Wells Homeowners
Subject : Communication from your Board of Directors

Your elected Homeowners Association Board of Directors has voted to increase the monthly payment for the Association dues on each of the 170 units by the amount of $14.00 per month. This increase is effective January 1, 2013 and should be included with your January 1, 2013 payment.

The Board’s action in raising monthly dues is to increase our reserves. As our buildings age, cost for repairs and maintenance have increased and if deferred will become a major problem.

This is only the eleventh dues increase in (16) sixteen years and is comparable to or less than similar Associations. This increase is within the guidelines established by the Association’s CC & Rs.

All Association fees are due the first of each month. There is still a late charge of $15.00 for payments received after the 15th of the month. This will automatically be charged to your account each month until payment is received.

The Annual Meeting is scheduled for Tuesday, February 19, 2013 at 7:00 p.m. Please mark your calendars NOW and plan to attend. There are two Board positions available. If you are interested, please send your resume to the office before January 14th. Your cooperation and support of the Board’s action is appreciated.

THERE WILL BE AN INFORMATION MEETING JAN. 29th, 2013 @ 9:00 AM. OWNERS AND RENTERS ARE INVITED TO ATTEND. 
Sincerely,
Marian Grider, President
Homeowners’ Association Board of Directors
________________________________________________________
HOA Board Positions will be available for election in Feb.
Dick Akers heads the nominating committee. Can you serve ?

Nov 27 2012 Village Board of Directors Special Meeting
Date/Time: November 27, 2012 8:30am MT *Via Phone Conference

Chairperson: Marian Grider
Board Members Present: *Dick Warren, Ralph Maynard, Joan Hermsen, *Lee Hain
Manager Present: Jim McCann

Purpose of Meeting: Pool Covers

Discussion: Ralph Maynard met with Scott the pool maintenance man regarding the reels. After measuring the lengths of the pool and the purchased covers they discovered that there would be a 6-8 inch opening in the middle of the pool if put on from two (2) rollers on each end.

Suggestion were to: Not cover the pool

Put covers back on as they originally were.

Marian suggested trying one month without covering the big pool. (Big pool has not been covered in November either.) Lee suggested contact other pools in the area to see what they have for temperature.

Action: Board decided to leave the big pool uncovered thru December and drop the temperature to 85 degrees. Ralph will then compare the SRP bill for the past 2-3 years to get a comparison in cost of heating the pool without covering. Motion by: Ralph Maynard Seconded by: Joan Hermsen Motion carried.

Discussion: Gene Larson and Mark Gaiffe are no longer on the pool committee, leaving Bill Lanphere as the only remaining member. Dick Warren the Pool Committee liason will take charge for now. Word will go out for need of more people on the pool committee.

Discussion Regarding Internet Service: Marian informed the board that the Computer Club has disbanded for the year. They have in the past paid for Clubhouse Internet Service for the winter months the club was active. Marian suggested that the payment to COX now come out of the HOA fund for twelve (12) months. The COX bill is due and is in the name of Stanton Rickey. Motion was made to leave it the way it is in Mr. Rickey’s name and reimburse him for now until other alternatives are reviewed. Motion by: Lee Hain Seconded by: Joan Hermsen Motion Carried.

Building Committee: Per Marian, Ed Heimiller has requested to be taken off as Chair of Building Committee.

Meeting Adjourned: 9:05 am
Respectfully Submitted By
Joan Hermsen, Secretary
__________________________________________________________________